Timetabling Training

This course is designed for those who have some experience in timetabling who wish to:

• Use Version 9 to aid in the creation of a clash free timetable
• Learn basic timetabling principles

At Course Completion

After completing this course, participants will be able to:

• Import the elective line grid into the timetable
• Use a range of tools, such as Blocking Patterns and Look Ahead Tests designed to aid and speed up the construction process
• Create a block or MRCG
• Increase the flexibility of your timetable using a Room Usage Record or RUR
• Use the principles of timetable flexibility
• Create clash free timetables
• Incorporate meetings in the timetable
• Produce student and teacher timetables
• Create and manage Yard Duty rosters
• Generate a variety of reports
• Export to a wide number of administration and software packages

Prerequisites

This core module assumes that participants have these skills:

• Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders
• Describe the curriculum that is to be timetabled in your school
• A basic understanding of Timetabling Concepts - it is assumed that participants have either attended the Timetabling Concepts course or have some experience in timetabling
• Understand the concept of blocking, lines or student grids

Course Materials

Participants will be provided with a lesson manual which describes and documents all processes used in this module. Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one.

Module Outline - Day One

• Define the school's timetable structure: How many periods per day, number of days in the cycle, multi campus sites, etc
• Import teacher and room details from school administration systems
• Analyse the various range of Curricula: Lined, Fully blocked, Core based, etc
• Define the curriculum in the school
• Define other duties for which staff are responsible and their time allowances, eg, Year Level Coordinator
• Define meetings that occur during the timetable period
• Enter subject, teacher and room allocations
• Use tools to link various classes together
• Organise room flexibility using a tool called a Room Usage Record
• Set up yard duty details

Module Outline - Day Two

• Introduction to timetable construction principles
• How to introduce flexibility into your timetable construction
• Use tools to determine if your timetable is possible to construct
• Use tools to show what staffing and room allocations need to change in order for your timetable construction to be possible
• How to use the tools to avoid your timetable "locking up"
• How to place certain classes at certain times according to the school's constraints
• How to control part-time teacher constraints
• How to use the Automatic Timetable Construction tool
• How to use the Automatic Rooming function
• How to edit the final timetable
• How to view and print reports
• How to set up and assign staff to yard duties
• How to export to Administration systems

Investment

• At Timetabling Solutions Geelong or Brisbane - $719 + GST per person per day
• At a public venue - $749 + GST per person per day
• View the Terms and Conditions