Timetabling Training

Timetabling participants will gain the most benefit from attending the Student Options (1 day) and Timetable Development (2 day) modules consecutively to see the whole timetabling process, however modules can be attended separately. The course is suitable for new and experienced users.

Student Options

This one day instructor led core training module of our software is designed for new timetablers who have some experience in timetabling and require an overview of how student elective subjects (options) are managed, using Version 9. The module illustrates how student core and elective lines are managed within the Roll Class concept developed by Timetabling Solutions.

Participants will use prepared data to develop the knowledge base and skills essential to creating grid lines. Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Student Options module (one day) can be attended separately if preferred.

Audience

This course is designed for new timetablers who have some experience in timetabling who wish to:

  • Use Version 9 to enter, analyse and manage student subject choices
  • Use Version 9 to create elective lines or blocks
  • Create the elective building blocks for different curriculum models
  • Prepare elective lines to import into the timetable

At Module Completion

After completing this core module, participants will be able to:

  • Set up the structure for a grid
  • Create a number of different grids using different curriculum models
  • Interrogate student subject choices to verify validity
  • Create and edit class codes
  • Plan draft staffing and specialist room usage for a grid
  • Calculate the staffing cost of the grid
  • Populate and manage class composition
  • Print results
  • Create an exam timetable

Prerequisites

This core module assumes that participants have these skills:

  • Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders
  • Describe the process of timetable construction in their school

Course Materials

Participants will be provided with a lesson manual which describes and documents all processes used in this module.  Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one

Module Outline

  • Create files to store information
  • Set the structure of the grid lines or blocks, e.g., how many electives do students study?
  • How many lines or blocks will be created?
  • Import student details and subject names and codes from School Administration Systems
  • Enter student subject choices in priority order
  • How to handle core versus elective based subjects
  • Give subjects different weightings (Units)
  • Check student subject choices for prerequisites and other requirements
  • How to deal with room and teacher constraints, e.g., Only ONE Science Lab.
  • Automatically create grid lines or blocks
  • Counselling students
  • Print class lists
  • Create an exam timetable
  • Import grid lines into the Timetable Development module in preparation for timetabling
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Duration: 1 Day

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Timetable Development

This two day instructor led core training module of our software is designed for those who have some experience in timetabling and require an overview of how classes, rooms and teachers are put together in a clash free timetable according to curriculum and school constraints using the latest in specialist timetabling software, Version 9.

Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Timetable Development module (two days) can be attended separately if preferred.

Audience

This course is designed for those who have some experience in timetabling who wish to:

  • Use Version 9 to aid in the creation of a clash free timetable
  • Learn basic timetabling principles

At Course Completion

After completing this course, participants will be able to:

  • Import the elective line grid into the timetable
  • Use a range of tools, such as Blocking Patterns and Look Ahead Tests designed to aid and speed up the construction process
  • Create a block or MRCG
  • Increase the flexibility of your timetable using a Room Usage Record or RUR
  • Use the principles of timetable flexibility
  • Create clash free timetables
  • Incorporate meetings in the timetable
  • Produce student and teacher timetables
  • Create and manage Yard Duty rosters
  • Generate a variety of reports
  • Export to a wide number of administration and software packages

Prerequisites

This core module assumes that participants have these skills:

  • Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders
  • Describe the curriculum that is to be timetabled in your school
  • A basic understanding of Timetabling Concepts - it is assumed that participants have either attended the Timetabling Concepts course or have some experience in timetabling
  • Understand the concept of blocking, lines or student grids

Course Materials

Participants will be provided with a lesson manual which describes and documents all processes used in this module. Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one.

Module Outline - Day One

  • Define the school's timetable structure: How many periods per day, number of days in the cycle, multi campus sites, etc
  • Import teacher and room details from school administration systems
  • Analyse the various range of Curricula: Lined, Fully blocked, Core based, etc
  • Define the curriculum in the school
  • Define other duties for which staff are responsible and their time allowances, eg, Year Level Coordinator
  • Define meetings that occur during the timetable period
  • Enter subject, teacher and room allocations
  • Use tools to link various classes together
  • Organise room flexibility using a tool called a Room Usage Record
  • Set up yard duty details

Module Outline - Day Two

  • Introduction to timetable construction principles
  • How to introduce flexibility into your timetable construction
  • Use tools to determine if your timetable is possible to construct
  • Use tools to show what staffing and room allocations need to change in order for your timetable construction to be possible
  • How to use the tools to avoid your timetable "locking up"
  • How to place certain classes at certain times according to the school's constraints
  • How to control part-time teacher constraints
  • How to use the Automatic Timetable Construction tool
  • How to use the Automatic Rooming function
  • How to edit the final timetable
  • How to view and print reports
  • How to set up and assign staff to yard duties
  • How to export to Administration systems

 

 

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Duration: 2 Days

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Daily Organiser

This one day instructor led course is designed to enhance the knowledge and skills of staff responsible for daily organisation.

Topics covered include: how to manage replacements for teacher absences, use of faculties when deciding replacements, yard duty, unavailable teachers, over and under allotted teachers, in lieu of classes, cancelled classes, excursions, exam supervision, short term replacements, bulletins and changes to class lists as a result of excursions.

Audience

This course is designed to cater for all those responsible for the daily organisation in their school, newcomers and seasoned veterans.  The course assumes that participants have no previous software experience in daily organisation and so guides and allows skill development for all participants in all the features and tools within the Daily Organiser module of Version 9.

At Course Completion

After completing this course, participants will be able to:

  • Use the Daily Organiser module to enter staff, class, yard duty
  • Manage staff loads when allocating extras
  • Manage timetabling changes for excursions
  • Schedule emergency teachers
  • Schedule relief teachers
  • Organise room changes
  • Set eligibility criteria for replacement teachers
  • Allocate replacements for classes and yard duties
  • Organise supervision of an exam
  • Collapse classes and reallocate students when some students are absent
  • Create and print summaries and bulletins
  • Create and print updated teacher timetables and updated student lesson lists
  • Query staff and student timetables
  • Set up and configure the General Access Module for their school
  • Save files and populate the General Access module
  • Use general access to view and print timetables, student timetables, class lists, class lists with photos, student lists and daily timetable changes.

Prerequisites

This course assumes that you have these skills:

  • Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders

Course Materials

Participants will be provided with a lesson manual which describes and documents all processes used in this course.  Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one.

Course Outline

  • How the Daily Organiser module interacts with the Timetable Development module
  • Create folders to hold daily organiser information
  • Under/over loaded and part time staff
  • Emergency and relief teachers
  • Teachers and class absences today or on a future date
  • Organise excursions
  • Assign teacher replacements to cater for absent staff both manually and using the program's tools
  • Assign students to excursions
  • Assign students not going on an excursion to other classes
  • Collapse a class
  • Exam supervision
  • Yard duty replacements
  • Summary bulletins
  • Updated lesson lists
  • Set up and configure the General Access Module for your school
  • Save files to General Access

 

 

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Duration: 1 Day

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Course Schedule

QLD, Brisbane

Student Options
Timetable Development
Daily Organiser

NSW, Sydney

Student Options
Timetable Development
Daily Organiser

WA, Perth

Student Options
Timetable Development
Daily Organiser

VIC, Melbourne

Student Options
Timetable Development
Daily Organiser

SA, Adelaide

Student Options
Timetable Development
Daily Organiser