Timetabling Training

Timetabling Primary (2 days)

PRIMARY SCHOOLS

Daily Organiser (1 day)

Timetable Development (2 days)

Student Options (1 day)

Timetabling Concepts (1 day)

PRIMARY SCHOOLS

TIMETABLING SOLUTIONS VERSION 10

Course Navigator

Timetabling participants will gain the most benefit from attending the Student Options (1 day) and Timetable Development (2 day) modules consecutively to see the whole timetabling process, however modules can be attended separately. The course is suitable for new and experienced users.

At Timetabling Solutions Training Courses, the emphasis is on hands-on learning.
Each Training Course includes a comprehensive training manual with sample data (PDF for instructor-led online courses, printed for in-person courses).
Course materials are enhanced and updated regularly and correspond with the current product version.

Timetabling Solutions reserves the right to convert any upcoming face-to-face training course to be delivered online. This may be at very short notice and potentially during a course. The client may elect to receive a full refund of registration fees paid before the course commencement or attend the online course and be refunded the fee difference.
In 2024, we are planning limited In-person courses in Adelaide, Brisbane, Melbourne and Perth.
These courses will adhere to their state's relevant Covid-19 event requirements and are subject to change at very late notice.

View Terms & Conditions

Version 10 Timetabling Training

Instructor-led online - $799 + GST per person per day

At Timetabling Solutions Geelong or Brisbane - $829 + GST per person per day

At a public venue - $899 + GST per person per day

View the Terms and Conditions
Investment
How the Daily Organiser module interacts with the Timetable Development module

Create folders to hold daily organiser information

Under/over loaded and part time staff

Emergency and relief teachers

Teachers and class absences today or on a future date

Organise excursions

Assign teacher replacements to cater for absent staff both manually and using the program's tools

Assign students to excursions

Assign students not going on an excursion to other classes

Collapse a class

Exam supervision

Yard duty replacements

Summary bulletins

Updated lesson lists
Course Outline
Participants will be provided with a lesson manual which describes and documents all processes used in this course. Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one.
Course Materials
This course assumes that you have these skills:

Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders
Prerequisites
After completing this course, participants will be able to:

Use the Daily Organiser module to enter staff, class, yard duty

Manage staff loads when allocating extras

Manage timetabling changes for excursions

Schedule emergency teachers

Schedule relief teachers

Organise room changes

Set eligibility criteria for replacement teachers

Allocate replacements for classes and yard duties

Organise supervision of an exam

Collapse classes and reallocate students when some students are absent

Create and print summaries and bulletins

Create and print updated teacher timetables and updated student lesson lists

Query staff and student timetables
At Course Completion

Audience

DAILY ORGANISER

View Course Schedule

Duration: 1 Day

The course is appropriate for:

This one day instructor led course is designed to enhance the knowledge and skills of staff responsible for daily organisation.

Topics covered include: how to manage replacements for teacher absences, use of faculties when deciding replacements, yard duty, unavailable teachers, over and under allotted teachers, in lieu of classes, cancelled classes, excursions, exam supervision, short term replacements, bulletins and changes to class lists as a result of excursions.

From 2020 participants will be using the Web Daily Organiser as part of the training experience (available for free for those with a valid Software Maintenance Agreement)

DAILY ORGANISER

Instructor-led online - $799 + GST per person per day

At Timetabling Solutions Geelong or Brisbane - $829 + GST per person per day

At a public venue - $899 + GST per person per day

View the Terms and Conditions
Investment
Introduction to timetable construction principles

How to introduce flexibility into your timetable construction

Use tools to determine if your timetable is possible to construct

Use tools to show what staffing and room allocations need to change in order for your timetable construction to be possible

How to use the tools to avoid your timetable "locking up"

How to place certain classes at certain times according to the school's constraints

How to control part-time teacher constraints

How to use the Automatic Timetable Construction tool

How to use the Automatic Rooming function

How to edit the final timetable

How to view and print reports

How to set up and assign staff to yard duties

How to export to Administration systems
Module Outline - Day Two
Define the school's timetable structure: How many periods per day, number of days in the cycle, multi campus sites, etc

Import teacher and room details from school administration systems

Analyse the various range of Curricula: Lined, Fully blocked, Core based, etc

Define the curriculum in the school

Define other duties for which staff are responsible and their time allowances, eg, Year Level Coordinator

Define meetings that occur during the timetable period

Enter subject, teacher and room allocations

Use tools to link various classes together

Organise room flexibility using a tool called a Room Usage Record

Set up yard duty details
Module Outline - Day One
Participants will be provided with a lesson manual which describes and documents all processes used in this module. Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one.
Course Materials
This core module assumes that participants have these skills:

Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders

Describe the curriculum that is to be timetabled in your school

A basic understanding of Timetabling Concepts - it is assumed that participants have either attended the Timetabling Concepts course or have some experience in timetabling

Understand the concept of blocking, lines or student grids
Prerequisites
After completing this course, participants will be able to:

Import the elective line grid into the timetable

Use a range of tools, such as Blocking Patterns and Look Ahead Tests designed to aid and speed up the construction process

Create a block or MRCG

Increase the flexibility of your timetable using a Room Usage Record or RUR

Use the principles of timetable flexibility

Create clash free timetables

Incorporate meetings in the timetable

Produce student and teacher timetables

Create and manage Yard Duty rosters

Generate a variety of reports

Export to a wide number of administration and software packages
At Course Completion
This course is designed for those who have some experience in timetabling who wish to:

Use Version 10 to aid in the creation of a clash free timetable

Learn basic timetabling principles
Audience

TIMETABLE DEVELOPMENT

View Course Schedule

Duration: 2 Days

This two day instructor led core training module of our software is designed for those who have some experience in timetabling and require an overview of how classes, rooms and teachers are put together in a clash free timetable according to curriculum and school constraints using the latest in specialist timetabling software, Version 10.

Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Timetable Development module (two days) can be attended separately if preferred.

TIMETABLE DEVELOPMENT

Instructor-led online - $799 + GST per person per day

At Timetabling Solutions Geelong or Brisbane - $829 + GST per person per day

At a public venue - $899 + GST per person per day

View the Terms and Conditions
Investment
Create files to store information

Set the structure of the grid lines or blocks, e.g., how many electives do students study?

How many lines or blocks will be created?

Import student details and subject names and codes from School Administration Systems

Enter student subject choices in priority order

How to handle core versus elective based subjects

Give subjects different weightings (Units)

Check student subject choices for prerequisites and other requirements

How to deal with room and teacher constraints, e.g., Only ONE Science Lab.

Automatically create grid lines or blocks

Counselling students

Print class lists

Create an exam timetable

Import grid lines into the Timetable Development module in preparation for timetabling
Module Outline - Day One
Participants will be provided with a lesson manual which describes and documents all processes used in this module. Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one
Course Materials
This core module assumes that participants have these skills:

Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders

Describe the process of timetable construction in their school
Prerequisites
After completing this core module, participants will be able to:

Set up the structure for a grid

Create a number of different grids using different curriculum models

Interrogate student subject choices to verify validity

Create and edit class codes

Plan draft staffing and specialist room usage for a grid

Calculate the staffing cost of the grid

Populate and manage class composition

Print results

Create an exam timetable
At Course Completion
This course is designed for new timetablers who have some experience in timetabling who wish to:

Use Version 10 to enter, analyse and manage student subject choices

Use Version 10 to create elective lines or blocks

Create the elective building blocks for different curriculum models

Prepare elective lines to import into the timetable
Audience

STUDENT OPTIONS

View Course Schedule

Duration: 1 Day

STUDENT OPTIONS

FULL

Timetabling Training

PRIMARY SCHOOLS

PRIMARY SCHOOLS

TIMETABLING SOLUTIONS VERSION 10

Course Navigator

Version 10 Timetabling Training

Investment

Course Outline

Course Materials

Prerequisites

At Course Completion

Audience

DAILY ORGANISER

DAILY ORGANISER

Investment

Module Outline - Day Two

Module Outline - Day One

Course Materials

Prerequisites

At Course Completion

Audience

TIMETABLE DEVELOPMENT

TIMETABLE DEVELOPMENT

Investment

Module Outline - Day One

Course Materials

Prerequisites

At Course Completion

Audience

STUDENT OPTIONS

STUDENT OPTIONS

DAILY ORGANISER

TIMETABLE DEVELOPMENT

STUDENT OPTIONS

LOCATION

Course Schedule