Timetabling Training
PRIMARY SCHOOLS
PRIMARY SCHOOLS
TIMETABLING SOLUTIONS VERSION 10
Course Navigator
Timetabling participants will benefit most from attending the Student Options (1 day) and Timetable Development (2 days) modules consecutively to see the whole timetabling process; however, modules can be attended separately. The course is suitable for new and experienced users. View Terms & Conditions
Version 10 Timetabling Training
-
View the Terms and Conditions
Terms and Conditions
-
How the Daily Organiser module interacts with the Timetable Development module
-
Create folders to hold daily organiser information
-
Under/over loaded and part time staff
-
Emergency and relief teachers
-
Teachers and class absences today or on a future date
-
Organise excursions
-
Assign teacher replacements to cater for absent staff both manually and using the program's tools
-
Assign students to excursions
-
Assign students not going on an excursion to other classes
-
Collapse a class
-
Exam supervision
-
Yard duty replacements
-
Summary bulletins
-
Updated lesson lists
Course Outline
Participants will be provided with a lesson manual which describes and documents all processes used in this course. Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one.
Course Materials
This course assumes that you have these skills:
-
Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders
Prerequisites
After completing this course, participants will be able to:
-
Use the Daily Organiser module to enter staff, class, yard duty
-
Manage staff loads when allocating extras
-
Manage timetabling changes for excursions
-
Schedule emergency teachers
-
Schedule relief teachers
-
Organise room changes
-
Set eligibility criteria for replacement teachers
-
Allocate replacements for classes and yard duties
-
Organise supervision of an exam
-
Collapse classes and reallocate students when some students are absent
-
Create and print summaries and bulletins
-
Create and print updated teacher timetables and updated student lesson lists
-
Query staff and student timetables
At Course Completion
-
This course is designed to cater for all those responsible for the daily organisation in their school, newcomers and seasoned veterans. The course assumes that participants have no previous software experience in daily organisation and so guides and allows skill development for all participants in all the features and tools within the Web Daily Organiser module.
Audience
DAILY ORGANISER
Duration: 1 Day
The course is appropriate for:
This one day instructor led course is designed to enhance the knowledge and skills of staff responsible for daily organisation.
Topics covered include: how to manage replacements for teacher absences, use of faculties when deciding replacements, yard duty, unavailable teachers, over and under allotted teachers, in lieu of classes, cancelled classes, excursions, exam supervision, short term replacements, bulletins and changes to class lists as a result of excursions.
DAILY ORGANISER
-
View the Terms and Conditions
Terms and Conditions
-
Introduction to timetable construction principles
-
How to introduce flexibility into your timetable construction
-
Use tools to determine if your timetable is possible to construct
-
Use tools to show what staffing and room allocations need to change in order for your timetable construction to be possible
-
How to use the tools to avoid your timetable "locking up"
-
How to place certain classes at certain times according to the school's constraints
-
How to control part-time teacher constraints
-
How to use the Automatic Timetable Construction tool
-
How to use the Automatic Rooming function
-
How to edit the final timetable
-
How to view and print reports
-
How to set up and assign staff to yard duties
-
How to export to Administration systems
Module Outline - Day Two
-
Define the school's timetable structure: How many periods per day, number of days in the cycle, multi campus sites, etc
-
Import teacher and room details from school administration systems
-
Analyse the various range of Curricula: Lined, Fully blocked, Core based, etc
-
Define the curriculum in the school
-
Define other duties for which staff are responsible and their time allowances, eg, Year Level Coordinator
-
Define meetings that occur during the timetable period
-
Enter subject, teacher and room allocations
-
Use tools to link various classes together
-
Organise room flexibility using a tool called a Room Usage Record
-
Set up yard duty details
Module Outline - Day One
Participants will be provided with a lesson manual which describes and documents all processes used in this module. Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one.
Course Materials
This core module assumes that participants have these skills:
-
Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders
-
Describe the curriculum that is to be timetabled in your school
-
A basic understanding of Timetabling Concepts - it is assumed that participants have either attended the Timetabling Concepts course or have some experience in timetabling
-
Understand the concept of blocking, lines or student grids
Prerequisites
After completing this course, participants will be able to:
-
Import the elective line grid into the timetable
-
Use a range of tools, such as Blocking Patterns and Look Ahead Tests designed to aid and speed up the construction process
-
Create a block or MRCG
-
Increase the flexibility of your timetable using a Room Usage Record or RUR
-
Use the principles of timetable flexibility
-
Create clash free timetables
-
Incorporate meetings in the timetable
-
Produce student and teacher timetables
-
Create and manage Yard Duty rosters
-
Generate a variety of reports
-
Export to a wide number of administration and software packages
At Course Completion
This course is designed for those who have some experience in timetabling who wish to:
-
Use Version 10 to aid in the creation of a clash free timetable
-
Learn basic timetabling principles
Audience
-
This two day instructor led core training module of our software is designed for those who have some experience in timetabling and require an overview of how classes, rooms and teachers are put together in a clash free timetable according to curriculum and school constraints using the latest in specialist timetabling software, Version 10.
Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Timetable Development module (two days) can be attended separately if preferred.
TIMETABLE DEVELOPMENT
Duration: 2 Days
This two day instructor led core training module of our software is designed for those who have some experience in timetabling and require an overview of how classes, rooms and teachers are put together in a clash free timetable according to curriculum and school constraints using the latest in specialist timetabling software, Version 10.
Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Timetable Development module (two days) can be attended separately if preferred.
TIMETABLE DEVELOPMENT
-
View the Terms and Conditions
Terms and Conditions
-
Create files to store information
-
Set the structure of the grid lines or blocks, e.g., how many electives do students study?
-
How many lines or blocks will be created?
-
Import student details and subject names and codes from School Administration Systems
-
Enter student subject choices in priority order
-
How to handle core versus elective based subjects
-
Give subjects different weightings (Units)
-
Check student subject choices for prerequisites and other requirements
-
How to deal with room and teacher constraints, e.g., Only ONE Science Lab.
-
Automatically create grid lines or blocks
-
Counselling students
-
Print class lists
-
Create an exam timetable
-
Import grid lines into the Timetable Development module in preparation for timetabling
Module Outline - Day One
Participants will be provided with a lesson manual which describes and documents all processes used in this module. Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one
Course Materials
This core module assumes that participants have these skills:
-
Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders
-
Describe the process of timetable construction in their school
Prerequisites
After completing this core module, participants will be able to:
-
Set up the structure for a grid
-
Create a number of different grids using different curriculum models
-
Interrogate student subject choices to verify validity
-
Create and edit class codes
-
Plan draft staffing and specialist room usage for a grid
-
Calculate the staffing cost of the grid
-
Populate and manage class composition
-
Print results
-
Create an exam timetable
At Course Completion
This course is designed for new timetablers who have some experience in timetabling who wish to:
-
Use Version 10 to enter, analyse and manage student subject choices
-
Use Version 10 to create elective lines or blocks
-
Create the elective building blocks for different curriculum models
-
Prepare elective lines to import into the timetable
Audience
-
This one day instructor led core training module of our software is designed for new timetablers who have some experience in timetabling and require an overview of how student elective subjects (options) are managed, using Version 10. The module illustrates how student core and elective lines are managed within the Roll Class concept developed by Timetabling Solutions.
Participants will use prepared data to develop the knowledge base and skills essential to creating grid lines. Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Student Options module (one day) can be attended separately if preferred.
STUDENT OPTIONS
Duration: 1 day
This one day instructor led core training module of our software is designed for new timetablers who have some experience in timetabling and require an overview of how student elective subjects (options) are managed, using Version 10. The module illustrates how student core and elective lines are managed within the Roll Class concept developed by Timetabling Solutions.
Participants will use prepared data to develop the knowledge base and skills essential to creating grid lines. Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Student Options module (one day) can be attended separately if preferred.
STUDENT OPTIONS
13 Dec 2024 - FULL
13 Dec 2024 - FULL
Daily Organiser
Daily Organiser
11-12 Dec 2024 - FULL
11-12 Dec 2024 - FULL
Timetable Development
Timetable Development
10 Dec 2024 - FULL
10 Dec 2024 - FULL
Student Options
Student Options
V10 - Online (AEDT), Microsoft Teams
20 Dec 2024
20 Dec 2024
Daily Organiser
Daily Organiser
18-19 Dec 2024 - FULL
18-19 Dec 2024 - FULL
Timetable Development
Timetable Development
17 Dec 2024 - FULL
17 Dec 2024 - FULL
Student Options
Student Options
V10 - Online (AEDT), Microsoft Teams
21 Jan 2025
21 Jan 2025
Daily Organiser
Daily Organiser
Timetable Development
Timetable Development
Student Options
Student Options
V10 - Online (AEDT), Microsoft Teams
Daily Organiser
Daily Organiser
22-23 Jan 2025
22-23 Jan 2025
Timetable Development
Timetable Development
21 Jan 2025
21 Jan 2025
Student Options
Student Options
V10 - Online (AEDT), Microsoft Teams
22 Jan 2025
22 Jan 2025
Daily Organiser
Daily Organiser
Timetable Development
Timetable Development
Student Options
Student Options
V10 - Online (AEDT), Microsoft Teams
23 Jan 2025
23 Jan 2025
Daily Organiser
Daily Organiser
Timetable Development
Timetable Development
Student Options
Student Options
V10 - Online (AEDT), Microsoft Teams
Completed
24-25 Jan 2024
23 Jan 2024
V10 - Online (AEDT), Microsoft Teams
Completed
16 Feb 2024
14-15 Feb 2024
13 Feb 2024
V10 - Online (AEDT), Microsoft Teams
Completed
8 Mar 2024
6-7 Mar 2024
5 Mar 2024
V10 - Online (AEDT), Microsoft Teams
Completed
22 Mar 2024
20-21 Mar 2024
19 Mar 2024
V10 - Online (AEDT), Microsoft Teams
Completed
3 May 2024
1-2 May 2024
30 Apr 2024
V10 - VIC, Melbourne
Completed
10 May 2024
8-9 May 2024
7 May 2024
V10 - QLD, Brisbane
Completed
17 May 2024
15-16 May 2024
14 May 2024
V10 - Online (AEST), Microsoft Teams
Completed
24 May 2024
22-23 May 2024
21 May 2024
V10 - NSW, Sydney
Completed
31 May 2024
29-30 May 2024
28 May 2024
V10 - SA, Adelaide
Completed
7 Jun 2024
5-6 Jun 2024
4 Jun 2024
V10 - ONLINE (WA Time), Microsoft Teams AWDT
Completed
21 Jun 2024
19-20 Jun 2024
18 Jun 2024
V10 - Online (AEST), Microsoft Teams
Completed
26 Jul 2024
24-25 Jul 2024
23 Jul 2024
V10 - Online (AEST), Microsoft Teams
Completed
9 Aug 2024
7-8 Aug 2024
6 Aug 2024
V10 - Online (AEST), Microsoft Teams
Completed
23 Aug 2024
21-22 Aug 2024
20 Aug 2024
V10 - Online (AEST), Microsoft Teams
Completed
6 Sep 2024
4-5 Sep 2024
3 Sep 2024
V10 - Online (AEST), Microsoft Teams
Completed
20 Sep 2024
18-19 Sep 2024
17 Sep 2024
V10 - Online (AEST), Microsoft Teams
Completed
11 Oct 2024
9-10 Oct 2024
8 Oct 2024
V10 - Online (AEDT), Microsoft Teams
Completed
25 Oct 2024
23-24 Oct 2024
22 Oct 2024
V10 - Online (AEDT), Microsoft Teams
Completed
8 Nov 2024
6-7 Nov 2024
5 Nov 2024
V10 - Online (AEDT), Microsoft Teams
Completed
22 Nov 2024
20-21 Nov 2024
19 Nov 2024
V10 - Online (AEDT), Microsoft Teams