top of page
training-banner-bg.jpg

Timetabling Training

Timetabling participants will gain the most benefit from attending the Student Options (1 day) and Timetable Development (2 day) modules consecutively to see the whole timetabling process, however modules can be attended separately. The course is suitable for new and experienced users.

At Timetabling Solutions Training Courses, the emphasis is on hands-on learning.
Each Training Course includes a comprehensive training manual with sample data (PDF for instructor-led online courses, printed for in-person courses).
Course materials are enhanced and updated regularly and correspond with the current product version.

Timetabling Solutions reserves the right to convert any upcoming face-to-face training course to be delivered online. This may be at very short notice and potentially during a course. The client may elect to receive a full refund of registration fees paid before the course commencement or attend the online course and be refunded the fee difference.
In 2024, we are planning limited In-person courses in Adelaide, Brisbane, Melbourne and Perth.
These courses will adhere to their state's relevant Covid-19 event requirements and are subject to change at very late notice.

View Terms & Conditions

Version 10 Timetabling Training

    • Instructor-led online - $799 + GST per person per day

    • At Timetabling Solutions Geelong or Brisbane - $829 + GST per person per day

    • At a public venue - $899 + GST per person per day

    • View the Terms and Conditions

    Investment

    • How the Daily Organiser module interacts with the Timetable Development module

    • Create folders to hold daily organiser information

    • Under/over loaded and part time staff

    • Emergency and relief teachers

    • Teachers and class absences today or on a future date

    • Organise excursions

    • Assign teacher replacements to cater for absent staff both manually and using the program's tools

    • Assign students to excursions

    • Assign students not going on an excursion to other classes

    • Collapse a class

    • Exam supervision

    • Yard duty replacements

    • Summary bulletins

    • Updated lesson lists

    Course Outline

    Participants will be provided with a lesson manual which describes and documents all processes used in this course.  Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one.

    Course Materials

    This course assumes that you have these skills:

    • Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders

    Prerequisites

    After completing this course, participants will be able to:

    • Use the Daily Organiser module to enter staff, class, yard duty

    • Manage staff loads when allocating extras

    • Manage timetabling changes for excursions

    • Schedule emergency teachers

    • Schedule relief teachers

    • Organise room changes

    • Set eligibility criteria for replacement teachers

    • Allocate replacements for classes and yard duties

    • Organise supervision of an exam

    • Collapse classes and reallocate students when some students are absent

    • Create and print summaries and bulletins

    • Create and print updated teacher timetables and updated student lesson lists

    • Query staff and student timetables

    At Course Completion

Read More +

This course is designed to cater for all those responsible for the daily organisation in their school, newcomers and seasoned veterans.  The course assumes that participants have no previous software experience in daily organisation and so guides and allows skill development for all participants in all the features and tools within the Web Daily Organiser module.

Audience

DAILY ORGANISER

Duration: 1 Day

The course is appropriate for:

This one day instructor led course is designed to enhance the knowledge and skills of staff responsible for daily organisation.

Topics covered include: how to manage replacements for teacher absences, use of faculties when deciding replacements, yard duty, unavailable teachers, over and under allotted teachers, in lieu of classes, cancelled classes, excursions, exam supervision, short term replacements, bulletins and changes to class lists as a result of excursions.

From 2020 participants will be using the Web Daily Organiser as part of the training experience (available for free for those with a valid Software Maintenance Agreement)

DAILY ORGANISER

    • Instructor-led online - $799 + GST per person per day

    • At Timetabling Solutions Geelong or Brisbane - $829 + GST per person per day

    • At a public venue - $899 + GST per person per day

    • View the Terms and Conditions

    Investment

    • Introduction to timetable construction principles

    • How to introduce flexibility into your timetable construction

    • Use tools to determine if your timetable is possible to construct

    • Use tools to show what staffing and room allocations need to change in order for your timetable construction to be possible

    • How to use the tools to avoid your timetable "locking up"

    • How to place certain classes at certain times according to the school's constraints

    • How to control part-time teacher constraints

    • How to use the Automatic Timetable Construction tool

    • How to use the Automatic Rooming function

    • How to edit the final timetable

    • How to view and print reports

    • How to set up and assign staff to yard duties

    • How to export to Administration systems

    Module Outline - Day Two

    • Define the school's timetable structure: How many periods per day, number of days in the cycle, multi campus sites, etc

    • Import teacher and room details from school administration systems

    • Analyse the various range of Curricula: Lined, Fully blocked, Core based, etc

    • Define the curriculum in the school

    • Define other duties for which staff are responsible and their time allowances, eg, Year Level Coordinator

    • Define meetings that occur during the timetable period

    • Enter subject, teacher and room allocations

    • Use tools to link various classes together

    • Organise room flexibility using a tool called a Room Usage Record

    • Set up yard duty details

    Module Outline - Day One

    Participants will be provided with a lesson manual which describes and documents all processes used in this module. Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one.

    Course Materials

    This core module assumes that participants have these skills:

    • Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders

    • Describe the curriculum that is to be timetabled in your school

    • A basic understanding of Timetabling Concepts - it is assumed that participants have either attended the Timetabling Concepts course or have some experience in timetabling

    • Understand the concept of blocking, lines or student grids

    Prerequisites

    After completing this course, participants will be able to:

    • Import the elective line grid into the timetable

    • Use a range of tools, such as Blocking Patterns and Look Ahead Tests designed to aid and speed up the construction process

    • Create a block or MRCG

    • Increase the flexibility of your timetable using a Room Usage Record or RUR

    • Use the principles of timetable flexibility

    • Create clash free timetables

    • Incorporate meetings in the timetable

    • Produce student and teacher timetables

    • Create and manage Yard Duty rosters

    • Generate a variety of reports

    • Export to a wide number of administration and software packages

    At Course Completion

    This course is designed for those who have some experience in timetabling who wish to:

    • Use Version 10 to aid in the creation of a clash free timetable

    • Learn basic timetabling principles

    Audience

Read More +

This two day instructor led core training module of our software is designed for those who have some experience in timetabling and require an overview of how classes, rooms and teachers are put together in a clash free timetable according to curriculum and school constraints using the latest in specialist timetabling software, Version 10.

Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Timetable Development module (two days) can be attended separately if preferred.

TIMETABLE DEVELOPMENT

Duration: 2 Days

This two day instructor led core training module of our software is designed for those who have some experience in timetabling and require an overview of how classes, rooms and teachers are put together in a clash free timetable according to curriculum and school constraints using the latest in specialist timetabling software, Version 10.

Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Timetable Development module (two days) can be attended separately if preferred.

TIMETABLE DEVELOPMENT

    • Instructor-led online - $799 + GST per person per day

    • At Timetabling Solutions Geelong or Brisbane - $829 + GST per person per day

    • At a public venue - $899 + GST per person per day

    • View the Terms and Conditions

    Investment

    • Create files to store information

    • Set the structure of the grid lines or blocks, e.g., how many electives do students study?

    • How many lines or blocks will be created?

    • Import student details and subject names and codes from School Administration Systems

    • Enter student subject choices in priority order

    • How to handle core versus elective based subjects

    • Give subjects different weightings (Units)

    • Check student subject choices for prerequisites and other requirements

    • How to deal with room and teacher constraints, e.g., Only ONE Science Lab.

    • Automatically create grid lines or blocks

    • Counselling students

    • Print class lists

    • Create an exam timetable

    • Import grid lines into the Timetable Development module in preparation for timetabling

    Module Outline - Day One

    Participants will be provided with a lesson manual which describes and documents all processes used in this module.  Sample data will be provided. Each participant will be allocated a computer, so there is no need to bring one

    Course Materials

    This core module assumes that participants have these skills:

    • Perform simple file access tasks, such as browsing a directory structure, opening and saving files, and creating folders

    • Describe the process of timetable construction in their school

    Prerequisites

    After completing this core module, participants will be able to:

    • Set up the structure for a grid

    • Create a number of different grids using different curriculum models

    • Interrogate student subject choices to verify validity

    • Create and edit class codes

    • Plan draft staffing and specialist room usage for a grid

    • Calculate the staffing cost of the grid

    • Populate and manage class composition

    • Print results

    • Create an exam timetable

    At Course Completion

    This course is designed for new timetablers who have some experience in timetabling who wish to:

    • Use Version 10 to enter, analyse and manage student subject choices

    • Use Version 10 to create elective lines or blocks

    • Create the elective building blocks for different curriculum models

    • Prepare elective lines to import into the timetable

    Audience

Read More +

This one day instructor led core training module of our software is designed for new timetablers who have some experience in timetabling and require an overview of how student elective subjects (options) are managed, using Version 10. The module illustrates how student core and elective lines are managed within the Roll Class concept developed by Timetabling Solutions.

Participants will use prepared data to develop the knowledge base and skills essential to creating grid lines. Participants will gain the most benefit from attending the Student Options (one day) and Timetable Development (two days) modules consecutively to see the whole timetabling process. However the Student Options module (one day) can be attended separately if preferred.

STUDENT OPTIONS

Duration: 1 Day

STUDENT OPTIONS

FULL

3 May 2024

3 May 2024

Daily Organiser

Daily Organiser

1-2 May 2024 - FULL

1-2 May 2024 - FULL

Timetable Development

Timetable Development

30 Apr 2024

30 Apr 2024

Student Options

Student Options

V10 - VIC, Melbourne

FULL

10 May 2024

10 May 2024

Daily Organiser

Daily Organiser

8-9 May 2024

8-9 May 2024

Timetable Development

Timetable Development

7 May 2024

7 May 2024

Student Options

Student Options

V10 - QLD, Brisbane

FULL

17 May 2024 - FULL

17 May 2024 - FULL

Daily Organiser

Daily Organiser

15-16 May 2024 - FULL

15-16 May 2024 - FULL

Timetable Development

Timetable Development

14 May 2024 - FULL

14 May 2024 - FULL

Student Options

Student Options

V10 - Online (AEST), Microsoft Teams

FULL

24 May 2024

24 May 2024

Daily Organiser

Daily Organiser

22-23 May 2024

22-23 May 2024

Timetable Development

Timetable Development

21 May 2024

21 May 2024

Student Options

Student Options

V10 - NSW, Sydney

FULL

31 May 2024

31 May 2024

Daily Organiser

Daily Organiser

29-30 May 2024

29-30 May 2024

Timetable Development

Timetable Development

28 May 2024

28 May 2024

Student Options

Student Options

V10 - SA, Adelaide

FULL

7 Jun 2024

7 Jun 2024

Daily Organiser

Daily Organiser

5-6 Jun 2024

5-6 Jun 2024

Timetable Development

Timetable Development

4 Jun 2024

4 Jun 2024

Student Options

Student Options

V10 - WA, Perth

FULL

21 Jun 2024

21 Jun 2024

Daily Organiser

Daily Organiser

19-20 Jun 2024

19-20 Jun 2024

Timetable Development

Timetable Development

18 Jun 2024

18 Jun 2024

Student Options

Student Options

V10 - Online (AEST), Microsoft Teams

FULL

26 Jul 2024

26 Jul 2024

Daily Organiser

Daily Organiser

24-25 Jul 2024

24-25 Jul 2024

Timetable Development

Timetable Development

23 Jul 2024

23 Jul 2024

Student Options

Student Options

V10 - Online (AEST), Microsoft Teams

FULL

9 Aug 2024

9 Aug 2024

Daily Organiser

Daily Organiser

7-8 Aug 2024

7-8 Aug 2024

Timetable Development

Timetable Development

6 Aug 2024

6 Aug 2024

Student Options

Student Options

V10 - Online (AEST), Microsoft Teams

FULL

23 Aug 2024

23 Aug 2024

Daily Organiser

Daily Organiser

21-22 Aug 2024

21-22 Aug 2024

Timetable Development

Timetable Development

20 Aug 2024

20 Aug 2024

Student Options

Student Options

V10 - Online (AEST), Microsoft Teams

FULL

6 Sep 2024

6 Sep 2024

Daily Organiser

Daily Organiser

4-5 Sep 2024

4-5 Sep 2024

Timetable Development

Timetable Development

3 Sep 2024

3 Sep 2024

Student Options

Student Options

V10 - Online (AEST), Microsoft Teams

FULL

20 Sep 2024

20 Sep 2024

Daily Organiser

Daily Organiser

18-19 Sep 2024

18-19 Sep 2024

Timetable Development

Timetable Development

17 Sep 2024

17 Sep 2024

Student Options

Student Options

V10 - Online (AEST), Microsoft Teams

FULL

11 Oct 2024

11 Oct 2024

Daily Organiser

Daily Organiser

9-10 Oct 2024

9-10 Oct 2024

Timetable Development

Timetable Development

8 Oct 2024

8 Oct 2024

Student Options

Student Options

V10 - Online (AEDT), Microsoft Teams

FULL

25 Oct 2024

25 Oct 2024

Daily Organiser

Daily Organiser

23-24 Oct 2024

23-24 Oct 2024

Timetable Development

Timetable Development

22 Oct 2024

22 Oct 2024

Student Options

Student Options

V10 - Online (AEDT), Microsoft Teams

FULL

8 Nov 2024

8 Nov 2024

Daily Organiser

Daily Organiser

6-7 Nov 2024

6-7 Nov 2024

Timetable Development

Timetable Development

5 Nov 2024

5 Nov 2024

Student Options

Student Options

V10 - Online (AEDT), Microsoft Teams

FULL

22 Nov 2024

22 Nov 2024

Daily Organiser

Daily Organiser

20-21 Nov 2024

20-21 Nov 2024

Timetable Development

Timetable Development

19 Nov 2024

19 Nov 2024

Student Options

Student Options

V10 - Online (AEDT), Microsoft Teams

Completed

24-25 Jan 2024

23 Jan 2024

V10 - Online (AEDT), Microsoft Teams

Completed

16 Feb 2024

14-15 Feb 2024

13 Feb 2024

V10 - Online (AEDT), Microsoft Teams

Completed

8 Mar 2024

6-7 Mar 2024

5 Mar 2024

V10 - Online (AEDT), Microsoft Teams

Completed

22 Mar 2024

20-21 Mar 2024

19 Mar 2024

V10 - Online (AEDT), Microsoft Teams

DAILY ORGANISER
TIMETABLE DEVELOPMENT
STUDENT OPTIONS
LOCATION

Course Schedule

bottom of page