The Student Options module is used when students are offered a choice in their course of study and you are required to assign options to students based on their nominated preferences. This module can also be used just to enter student details to obtain course lists and individual student timetables, etc.
There are extensive curriculum checks, such as the number of students who have nominated or not nominated specific groups of options. Once the student preferences are recorded and curriculum checks made, the options are placed on a grid. This can be done automatically (using the programs Create function) or interactively, or a combination of both.
The grid can have up to nine sub-grids so that courses for different terms (or semesters) can be planned together. Options can be specified for one or more sub-grids.
Once the grid has been developed the program's Auto function will assign options to students in a few seconds.
There are various features that give you extra control when auto assigning options. You can lock in students to courses that have started on one sub-grid and are yet to begin on another. It is possible to exempt certain students (usually those just enrolled from this locking process).
You can specify any option that must be assigned to a student and easily change any options already assigned; an excellent feature when counselling students.
The module gives a large number of reports based on fields such as roll class, house, home group, year level and gender.
Student Options is connected to the Timetable Development module to give individual timetables for each student, from within both modules.
Some of The New Features in Version 8
Student Names
- Additional new fields BOS Code, Web Choices Set, Email
- Ability to edit Set Names from this screen (previously had to go to Parameters)
- Ability to delete all students in a set
- Student code is now mandatory
Roll Class Sets
- Ability to automatically assign students based on a class they are assigned to on the grid
Gender Balance
- Summary on Gender Balance
Option Details
- Additional new fields BOS Code, Max Class Size
- Both option code and name are now mandatory
Preferences
- Student Preferences Summary
- Ability to globally assign an option from this screen (previously had to go to Tallies)
- Ability to copy sub-grid nominations
- Ability to globally delete an option from all nominations
Preferences – Mouse (1), Preferences – Mouse (3) and Preferences - Keyboard
- Ability to display a subset of the students
- Easier navigation to students
View Options Preferences Summary
- Separate display now set up on Task Tree (previously had to go to Tallies, Print Nominations, select order, select options, select if you wanted Table format, then Preview)
Tallies & Conflicts
- Ability to automatically calculate number of classes and lines for individual options
- Ability to automatically calculate number of classes and lines for all options
- Ability to display a subset of the options
- Highlighting on screen that indicates if the number of students who have nominated a class exceeds the number of places available in the specified number of classes
Develop Grid
- Auto Create – Creates classes with maximum class sizes entered in Option Details
- Auto Create – Automatically divides any classes based on what is entered in Tallies
- Ability to refresh all class codes based on what is entered in Parameters & Option Details
- Highlighting more comprehensive
Edit Grid Report
- New screen to allow easier editing of class details – allows editing of Class Codes, Max Class Sizes, Roll Class, Teacher, Room & Periods. Quick Edit can also be used on each of these fields except Class Codes)
- Ability to globally find & replace roll class codes
Students Not Enough
- Ability to make the Students Not Enough the subset of students that will display on other screens (at the exclusion of other students)
Success Rate
- More readily accessible (previously had to close out of screen and go to Reports – Success)
Interactively Assign Students
Assigned Summary
- Easier to read than previous Interactive screen
- Ability to click on a student and get a summary of the classes they have been assigned to in the Supplementary List
- Ability to customise some fields that are displayed in the Supplementary List - ie, Roll Class, All Preferences, Teachers, Rooms and Periods
- Ability to select a student and for them to remain the focus when you navigate to other selected student information screens
Divide Students
- Students with Do Not Assign constraints highlighted
Grid Report
- Ability to customise some of the fields that can be shown on the screen – ie, Option Code, Class Code, Max. Class Size, Actual Class Size, Roll Class, Teacher, Room, Periods
Students Assigned to Options
- Ability to view all students assigned to an option
Timetable File Classes
- Ability to import any student class assignments from Timetable Development